Now Hiring - Sales Executive Assistant in San Ramon, CA

About Copia Resources Inc.

Founded in 2015, Copia Resources set out to be the premier ancillary service provider for its clients. Currently specializing in refuse and recycling programs/initiatives throughout Northern California, Southern California and the greater Seattle, WA areas, Copia Resources plans to further expand and incorporate several other core business units.

Job Description

Copia Resources Inc is seeking a highly-skilled Executive Assistant in our San Ramon, CA Headquarters to provide support to our CEO and Executive Team. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. S/he will be responsible for staying up to date on industry trends, overseeing sales pipelines, and supporting the overall growth of the company. The successful candidate will be a critical thinker who is proactive and can take a strategic perspective while also being hands-on and detail-oriented.

This is an on-site position with 50% travel requirements

Job Duties:

• Work directly with the CEO and leadership team to support all aspects of daily work routine.
• Prep the CEO on details/information prior to meetings.
• Organize and prepare for meetings. Attend meetings and take notes; prepare the initial draft of minutes and summaries.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, trade shows, and travel. May coordinate travel arrangements.
• Manage the executive’s sales and growth prospects to ensure deadlines are met and deals are achieved.
• Build, maintain, and update templates for contracts and proposals.
• Create sales contracts and proposals.
• Manage CRM database.
• Nurture sales leads through client outreach and follow up.
• Consistent research on growth initiatives (I.E., local trade shows).
• Push business priorities forward by keeping a pulse on the CEOs priorities.
• Serve as the gatekeeper to ensure the CEO’s time is protected and spent wisely.
• Keep CEO and leadership team informed of time-sensitive and priority issues.
• Prepare, reconcile, and submit CEO’s expense reports.
• Maintain paper and electronic filing system.
• Maintain confidential and sensitive information.
• Be responsive to emails, texts, and phone calls inside and outside of business hours.
• Complete a variety of special projects including creating presentations, spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

The Ideal Candidate:

• A detail-oriented self-starter with prior experience interacting with an Executive Team.
• Sales background or previous experience in a sales-supporting role is highly encouraged.
• Must be tech savvy and efficient working with computers - Mac use preferred.
• Excellent computer skills (Word, Excel, MS Office)
• High verbal and written communication skills
• High level of attention to detail and organizational skills
• Must be available to work Monday - Friday 7:00 AM - 4:00 PM in San Ramon (Also must be available to work some major holidays)
• Ability to meet tight deadlines while working on multiple projects
• Ability to travel
• Someone who exhibits sound judgment with the ability to prioritize and make decisions with a high sense of urgency.
• Energetic and eager to tackle new projects and ideas with little to no instructions.
• A team player who can cultivate productive working relationships with other staff members and clients.
• Must have a growth mindset and motivation.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.
• A high level of accountability.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• San Ramon, CA 94583: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Sales Executive Assistant (or similar role): 2 years (Required)

Work Location: In person